Budget for next year

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Budget for next year

Andrew Turvey
Now that the annual fundraiser is complete, we have started to decide on the main things that the chapter should its money on in the forthcoming year. In line with our philosophy of open decision making, the board would like to share these proposals with you for feedback and consultation before making any final decisions. Please let us know what you think to these ideas, by replying to this message, by personal email or by commenting on the wiki page [1]

We raised around £85,000 in the fundraiser. [2] Of this, half will be remitted to the Foundation, subject to legal clearance, which leave us with £42,500 to spend on projects, administration and to keep in reserves. We also have the remainder of our existing £5,000 start up grant from the Foundation, but that money is already earmarked for particular areas. [3]

Part time Administrator

We are considering employing a part time administrator to assist in the running of the chapter. Wikimedia Deutschland have said that they found employing an administrator was a significant boost to their chapter's efficiency and we hope that we can achieve the same.

The proposal is to employ someone at £10/hour for 8 hours per week, rising to 12 hours per week during next year's fundraiser. They would work from home and most of their work would be online. Assuming they start work in June that would cost a total of £3,122.

Please let us know whether you think in principle we should do this, and if so, whether these numbers look sensible.

Admin costs [4]

We have budgeted £6,700 to cover other administrative costs. This includes £3,000 for legal fees - including help with our charity status application and the Fundraising Agreement - and £1,000 for accounting and audit fees. We have also budgeted £500 to pay for travel to a face to face board meeting, which we hope will help boost the productivity of the next board.

Full details are:

Annual Accounts: 1,000
Legal advice: 3,000
AGM: 500
In person board meeting: 500
Telephone, postage etc : 200
Insurance: 500(?)
Administrator: 3,122
Other: 1,000
Total: 9,822

Are there any other things we should add, or are there things on this list you disagree with?

Reserves

Now that we have a more secure financial footing, we think it's appropriate to start thinking about putting some money aside in reserves, to cover us for years when we have lower that expected income. We think £8,000 is a reasonable figure, which covers a full year's admin expenses. We would like to build this up over two years, putting £4,000 aside from this year's fundraiser and £4,000 from next year.

Projects

This leaves £28,500 to spend on projects this year. Ideas that have been proposed included:

Toolserver support

The Wikimedia Toolserver is a platform that hosts various tools that are used on the Wikimedia projects, including vital counter-vandalism bots. The toolserver is operated by Wikimedia Deutschland eV with assistance from the Wikimedia Foundation. [5]

WMDE has recently asked other chapters if they could assist in financing and operating the toolserver. The annual budget is around €100,000 and they would like other chapters to cover around half of the budget - €50,000. In addition, there has been some discussion around setting up some kind of Toolserver Association, to operate the toolserver, with the contributing chapters as shareholders. The timetable for this is likely to be around August 2010 before it is established.

Figures that have been discussed by the board range from £5,000 to £10,000. Exact details of how we would contribute - a donation to WMDE earmarked for the toolserver, a donation earmarked to a particular expense or waiting and then contributing to the Toolserver Association has not been decided.

Do you think this would be a worthwhile contribution to make and, if so, how much do you think would be appropriate?

Wikimedia Usability Initiative

Individual board members have discussed various ideas with the Usability Initiative, the team that is working on improving the Wikimedia interfaces. [6] As part of their work they have generated a list of discrete projects that would all have a significant positive impact on Wikimedia and do not currently have sufficient funding. If we give them a budget they would be able to provide a selection of potential projects, and we could then choose to fund one of these, potentially one that linked in with a particular interest of the chapter. This proposal was discussed by the board back in October, when it was positively received, with further action deferred until after the Fundraiser. [7]

It's been proposed that we budget £10,000 to fund a project drawn up by the Usability Initiative.

Do you think this would be a worthwhile project and, if so, how much do you think would be appropriate?

GLAM-WIKI

We have discussed organising a GLAM-WIKI (Galleries, Libraries, Archives, Museums & Wikimedia) conference in the UK, along the lines of the conference in Australia in August 2009. [8] We have had tentative discussions with museums who would be interested and may be able to arrange it for August 2010. The purpose of the conference is to bring key decision makers in the "GLAM" sector into contact with Wikimedia people to persuade them to partner with us on content donation, partnerships like Britain Loves Wikipedia and other ways we can help each other achieve our aims.

Costs are expected to be in the region of £5,000, of which some or all may be funded by the GLAM partners or through sponsorship.

Do you think this is a worthwhile use of our resources?

Other projects

Other projects that have been proposed, but not yet discussed by the board, in connection with the 2010 Budget include:

£1,000 for a microgrant project, along the lines of Wikimedia Poland's scheme [9]
£1,000 to sponsor Wikimedians to attend Wikimania Gdansk 2010 [10]
£500 to fund travel to museums etc for discussions on content access
£500 to assist in the development of Wikimeets
£300 to pay for members to attend free content conference [11]
£340 to fund preliminary work on Wikimania Manchester 2013 [12]

Do you think these are worthwhile things to spend our money on? Is there anything else you think should be added to the list?

If you've managed to read this far then I'm impressed and thank you! All comments are gratefully received whether on our general approach or on specifics.

We look forward to hearing your ideas!

Regards,

Andrew Turvey
Secretary
Wikimedia UK
Wikimedia UK is the operating name of Wiki UK Limited.
Wiki UK Ltd is a Company Limited by Guarantee registered in England and Wales, Registered No. 6741827.
The Registered Office is at 23 Cartwright Way, Nottingham, NG9 1RL, United Kingdom.


[1] http://uk.wikimedia.org/wiki/Talk:2010_Budget 
[2] http://uk.wikimedia.org/wiki/Meetings/2010-01-19/Agenda/Fundraiser_Report 
[3] http://uk.wikimedia.org/wiki/2010_Budget#Restricted_funds_brought_forward 
[4] http://uk.wikimedia.org/wiki/2010_Budget#Administrative_costs
[5] https://wiki.toolserver.org/view/Main_Page
[6] http://usability.wikimedia.org/wiki/Main_Page
[7] http://uk.wikimedia.org/wiki/Meetings/2009-10-20#AOB
[8] http://wikimedia.org.au/wiki/GLAM-WIKI
[9] http://translate.google.com/translate?u=http%3A%2F%2Fpl.wikimedia.org%2Fwiki%2FWikikonkurs&sl=pl&tl=en
[10] http://wikimania2010.wikimedia.org/wiki/Main_Page
[11] See list at http://uk.wikimedia.org/wiki/2010_Budget#Restricted_funds_brought_forward
[12] http://uk.wikimedia.org/wiki/Manchester_Wikimania_Bid/Bid_budget

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Re: Budget for next year

Mike Peel
Hi all,

We're discussing the budget at the next board meeting - this coming  
Tuesday [1] - so if you want to make suggestions or comments, then  
now is the time to make them.

[1] see http://uk.wikimedia.org/wiki/Meetings/2010-02-16/Agenda

Mike

On 26 Jan 2010, at 00:22, Andrew Turvey wrote:

> Now that the annual fundraiser is complete, we have started to  
> decide on the main things that the chapter should its money on in  
> the forthcoming year. In line with our philosophy of open decision  
> making, the board would like to share these proposals with you for  
> feedback and consultation before making any final decisions. Please  
> let us know what you think to these ideas, by replying to this  
> message, by personal email or by commenting on the wiki page [1]
>
> We raised around £85,000 in the fundraiser. [2] Of this, half will  
> be remitted to the Foundation, subject to legal clearance, which  
> leave us with £42,500 to spend on projects, administration and to  
> keep in reserves. We also have the remainder of our existing £5,000  
> start up grant from the Foundation, but that money is already  
> earmarked for particular areas. [3]
>
> Part time Administrator
>
> We are considering employing a part time administrator to assist in  
> the running of the chapter. Wikimedia Deutschland have said that  
> they found employing an administrator was a significant boost to  
> their chapter's efficiency and we hope that we can achieve the same.
>
> The proposal is to employ someone at £10/hour for 8 hours per week,  
> rising to 12 hours per week during next year's fundraiser. They  
> would work from home and most of their work would be online.  
> Assuming they start work in June that would cost a total of £3,122.
>
> Please let us know whether you think in principle we should do  
> this, and if so, whether these numbers look sensible.
>
> Admin costs [4]
>
> We have budgeted £6,700 to cover other administrative costs. This  
> includes £3,000 for legal fees - including help with our charity  
> status application and the Fundraising Agreement - and £1,000 for  
> accounting and audit fees. We have also budgeted £500 to pay for  
> travel to a face to face board meeting, which we hope will help  
> boost the productivity of the next board.
>
> Full details are:
>
> Annual Accounts: 1,000
> Legal advice: 3,000
> AGM: 500
> In person board meeting: 500
> Telephone, postage etc : 200
> Insurance: 500(?)
> Administrator: 3,122
> Other: 1,000
> Total: 9,822
>
> Are there any other things we should add, or are there things on  
> this list you disagree with?
>
> Reserves
>
> Now that we have a more secure financial footing, we think it's  
> appropriate to start thinking about putting some money aside in  
> reserves, to cover us for years when we have lower that expected  
> income. We think £8,000 is a reasonable figure, which covers a full  
> year's admin expenses. We would like to build this up over two  
> years, putting £4,000 aside from this year's fundraiser and £4,000  
> from next year.
>
> Projects
>
> This leaves £28,500 to spend on projects this year. Ideas that have  
> been proposed included:
>
> Toolserver support
>
> The Wikimedia Toolserver is a platform that hosts various tools  
> that are used on the Wikimedia projects, including vital counter-
> vandalism bots. The toolserver is operated by Wikimedia Deutschland  
> eV with assistance from the Wikimedia Foundation. [5]
>
> WMDE has recently asked other chapters if they could assist in  
> financing and operating the toolserver. The annual budget is around  
> €100,000 and they would like other chapters to cover around half of  
> the budget - €50,000. In addition, there has been some discussion  
> around setting up some kind of Toolserver Association, to operate  
> the toolserver, with the contributing chapters as shareholders. The  
> timetable for this is likely to be around August 2010 before it is  
> established.
>
> Figures that have been discussed by the board range from £5,000 to  
> £10,000. Exact details of how we would contribute - a donation to  
> WMDE earmarked for the toolserver, a donation earmarked to a  
> particular expense or waiting and then contributing to the  
> Toolserver Association has not been decided.
>
> Do you think this would be a worthwhile contribution to make and,  
> if so, how much do you think would be appropriate?
>
> Wikimedia Usability Initiative
>
> Individual board members have discussed various ideas with the  
> Usability Initiative, the team that is working on improving the  
> Wikimedia interfaces. [6] As part of their work they have generated  
> a list of discrete projects that would all have a significant  
> positive impact on Wikimedia and do not currently have sufficient  
> funding. If we give them a budget they would be able to provide a  
> selection of potential projects, and we could then choose to fund  
> one of these, potentially one that linked in with a particular  
> interest of the chapter. This proposal was discussed by the board  
> back in October, when it was positively received, with further  
> action deferred until after the Fundraiser. [7]
>
> It's been proposed that we budget £10,000 to fund a project drawn  
> up by the Usability Initiative.
>
> Do you think this would be a worthwhile project and, if so, how  
> much do you think would be appropriate?
>
> GLAM-WIKI
>
> We have discussed organising a GLAM-WIKI (Galleries, Libraries,  
> Archives, Museums & Wikimedia) conference in the UK, along the  
> lines of the conference in Australia in August 2009. [8] We have  
> had tentative discussions with museums who would be interested and  
> may be able to arrange it for August 2010. The purpose of the  
> conference is to bring key decision makers in the "GLAM" sector  
> into contact with Wikimedia people to persuade them to partner with  
> us on content donation, partnerships like Britain Loves Wikipedia  
> and other ways we can help each other achieve our aims.
>
> Costs are expected to be in the region of £5,000, of which some or  
> all may be funded by the GLAM partners or through sponsorship.
>
> Do you think this is a worthwhile use of our resources?
>
> Other projects
>
> Other projects that have been proposed, but not yet discussed by  
> the board, in connection with the 2010 Budget include:
>
> £1,000 for a microgrant project, along the lines of Wikimedia  
> Poland's scheme [9]
> £1,000 to sponsor Wikimedians to attend Wikimania Gdansk 2010 [10]
> £500 to fund travel to museums etc for discussions on content access
> £500 to assist in the development of Wikimeets
> £300 to pay for members to attend free content conference [11]
> £340 to fund preliminary work on Wikimania Manchester 2013 [12]
>
> Do you think these are worthwhile things to spend our money on? Is  
> there anything else you think should be added to the list?
>
> If you've managed to read this far then I'm impressed and thank  
> you! All comments are gratefully received whether on our general  
> approach or on specifics.
>
> We look forward to hearing your ideas!
>
> Regards,
>
> Andrew Turvey
> Secretary
> Wikimedia UK
> Wikimedia UK is the operating name of Wiki UK Limited.
> Wiki UK Ltd is a Company Limited by Guarantee registered in England  
> and Wales, Registered No. 6741827.
> The Registered Office is at 23 Cartwright Way, Nottingham, NG9 1RL,  
> United Kingdom.
>
>
> [1] http://uk.wikimedia.org/wiki/Talk:2010_Budget
> [2] http://uk.wikimedia.org/wiki/Meetings/2010-01-19/Agenda/ 
> Fundraiser_Report
> [3] http://uk.wikimedia.org/wiki/ 
> 2010_Budget#Restricted_funds_brought_forward
> [4] http://uk.wikimedia.org/wiki/2010_Budget#Administrative_costs
> [5] https://wiki.toolserver.org/view/Main_Page
> [6] http://usability.wikimedia.org/wiki/Main_Page
> [7] http://uk.wikimedia.org/wiki/Meetings/2009-10-20#AOB
> [8] http://wikimedia.org.au/wiki/GLAM-WIKI
> [9] <a href="http://translate.google.com/translate?u=http%3A%2F%">http://translate.google.com/translate?u=http%3A%2F% 
> 2Fpl.wikimedia.org%2Fwiki%2FWikikonkurs&sl=pl&tl=en
> [10] http://wikimania2010.wikimedia.org/wiki/Main_Page
> [11] See list at http://uk.wikimedia.org/wiki/ 
> 2010_Budget#Restricted_funds_brought_forward
> [12] http://uk.wikimedia.org/wiki/Manchester_Wikimania_Bid/Bid_budget
>
> _______________________________________________
> Wikimedia UK mailing list
> [hidden email]
> http://mail.wikimedia.org/mailman/listinfo/wikimediauk-l
> WMUK: http://uk.wikimedia.org


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Re: Budget for next year

Cormac Lawler
In reply to this post by Andrew Turvey
On 26 January 2010 00:22, Andrew Turvey <[hidden email]> wrote:

Do you think these are worthwhile things to spend our money on? Is there anything else you think should be added to the list?


Thanks for this Andrew,

I think that, in addition to the GLAM sector outreach (which I definitely think is worthwhile), we should be considering outreach into the educational sector also. Previous initiatives have centred on Wikipedia Academies [1], [2] - which I think would be useful to introduce to a UK audience (or audiences). This has so far been aimed at higher education/academia - but we could also be addressing schools in various ways (and for both teachers and students). Personally, I think this would be a more UK-specific use of funds than the usability initiative - though I don't know what ideas you had for that. (Hmm, see: *)

I know we have a schools project [3] - has anything concrete been done so far? (Eek! I've only just now realised there's a specific mailing list for the project!)

Cormac



* Schools outreach could involve both face-to-face meetings/workshops, and online workspaces. It might be an idea to set up a wiki space for schoolkids, based on using and extending Wikimedia projects. Perhaps this could be done by carving out a space within Wikiversity - or creating a new one alongside it. In either case, I think we would need a significantly easier to edit interface than we currently have - which could tie in both outreach and usability. Just a thought...


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Re: Budget for next year

Thomas Dalton
On 15 February 2010 09:23, Cormac Lawler <[hidden email]> wrote:

> On 26 January 2010 00:22, Andrew Turvey <[hidden email]>
> wrote:
>>
>> Do you think these are worthwhile things to spend our money on? Is there
>> anything else you think should be added to the list?
>
>
> Thanks for this Andrew,
> I think that, in addition to the GLAM sector outreach (which I definitely
> think is worthwhile), we should be considering outreach into the educational
> sector also. Previous initiatives have centred on Wikipedia Academies [1],
> [2] - which I think would be useful to introduce to a UK audience (or
> audiences). This has so far been aimed at higher education/academia - but we
> could also be addressing schools in various ways (and for both teachers and
> students). Personally, I think this would be a more UK-specific use of funds
> than the usability initiative - though I don't know what ideas you had for
> that. (Hmm, see: *)
> I know we have a schools project [3] - has anything concrete been done so
> far? (Eek! I've only just now realised there's a specific mailing list for
> the project!)

Some work has been done on the schools project, but it seems to have
stalled recently. If someone were to volunteer to organise it, rather
than the already busy board doing it, then it would probably move much
faster (hint, hint!). There is about £1000 allocated to it that needs
to be spent in the next 6 months.

I agree about more UK-specific spending, but without more volunteers
we can't actually spend it. We're now in the position of having lots
of money, but insufficient time. You need both time and money to do
stuff.

_______________________________________________
Wikimedia UK mailing list
[hidden email]
http://mail.wikimedia.org/mailman/listinfo/wikimediauk-l
WMUK: http://uk.wikimedia.org