So how much Wikimania costs to the movement?

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So how much Wikimania costs to the movement?

Itzik - Wikimedia Israel
This is not my first email about this issue, but I really think it's really important. Wikimania is the highest expense for our movement. From the conference production cost, WMF scholarships, chapter scholarships and WMF and chapters delegations - amounts that is almost one million dollar, if not more.



Wikimania 2012-2013 budgets were been published but still consider as "draft":

If the conference organization leader can be please approve this numbers and remove the draft template - it will be great.

WMCH, Affcom, WMAR and WMDE are welcome to complete their information regarding their delegations and scholarships given by them.

For 2014 - we don't have any data. Not conference budget, not scholarships and not chapters numbers. Edward - your help will be welcome. 
I personally asked my ED to complete the information for WMIL, and I welcome others to do so as well. 

Ellie and the Wikimania committee - there is something we can do in order to take care for this pages to be update yearly? 


Thank you everyone!


Regards,
Itzik Edri
Chairperson, Wikimedia Israel
+972-(0)-54-5878078 | http://www.wikimedia.org.il
Imagine a world in which every single human being can freely share in the sum of all knowledge. That's our commitment!



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Re: So how much Wikimania costs to the movement?

Ellie Young
Because of VAT issues with the London venue (I won’t go into the details here but it wasn’t something that WMF or the local team had any control over…) , we were finally able to get final accounting done in June, but that coincided with being in the midst of Wikimania ’15 preparations.   We will have an accounting in the next month published.

WMF handled all the finances so this really isn’t anything Ed is involved in.

Thanks for your patience,

Ellie

On Aug 23, 2015, at 8:04 AM, Itzik - Wikimedia Israel <[hidden email]> wrote:

This is not my first email about this issue, but I really think it's really important. Wikimania is the highest expense for our movement. From the conference production cost, WMF scholarships, chapter scholarships and WMF and chapters delegations - amounts that is almost one million dollar, if not more.



Wikimania 2012-2013 budgets were been published but still consider as "draft":

If the conference organization leader can be please approve this numbers and remove the draft template - it will be great.

WMCH, Affcom, WMAR and WMDE are welcome to complete their information regarding their delegations and scholarships given by them.

For 2014 - we don't have any data. Not conference budget, not scholarships and not chapters numbers. Edward - your help will be welcome. 
I personally asked my ED to complete the information for WMIL, and I welcome others to do so as well. 

Ellie and the Wikimania committee - there is something we can do in order to take care for this pages to be update yearly? 


Thank you everyone!


Regards,
Itzik Edri
Chairperson, Wikimedia Israel
+972-(0)-54-5878078 | http://www.wikimedia.org.il
Imagine a world in which every single human being can freely share in the sum of all knowledge. That's our commitment!


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Re: So how much Wikimania costs to the movement?

Pine W
In reply to this post by Itzik - Wikimedia Israel

Thanks for bringing up the subject of financial accounting for major events. I would just like to note that our colleagues at Wikimedia Deutschland who hosted Wikimedia Conference 2015 published an accounting of that conference's finances just a few months after the conference (https://meta.wikimedia.org/wiki/Wikimedia_Conference_2015/Budget_and_finances). Perhaps other events could use a similar method for budgeting and accounting so that other reports are also produced in a timely manner.

Regards,
Pine

On Aug 23, 2015 8:04 AM, "Itzik - Wikimedia Israel" <[hidden email]> wrote:
This is not my first email about this issue, but I really think it's really important. Wikimania is the highest expense for our movement. From the conference production cost, WMF scholarships, chapter scholarships and WMF and chapters delegations - amounts that is almost one million dollar, if not more.



Wikimania 2012-2013 budgets were been published but still consider as "draft":

If the conference organization leader can be please approve this numbers and remove the draft template - it will be great.

WMCH, Affcom, WMAR and WMDE are welcome to complete their information regarding their delegations and scholarships given by them.

For 2014 - we don't have any data. Not conference budget, not scholarships and not chapters numbers. Edward - your help will be welcome. 
I personally asked my ED to complete the information for WMIL, and I welcome others to do so as well. 

Ellie and the Wikimania committee - there is something we can do in order to take care for this pages to be update yearly? 


Thank you everyone!


Regards,
Itzik Edri
Chairperson, Wikimedia Israel
<a href="tel:%2B972-%280%29-54-5878078" value="+972545878078" target="_blank">+972-(0)-54-5878078 | http://www.wikimedia.org.il
Imagine a world in which every single human being can freely share in the sum of all knowledge. That's our commitment!



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Re: So how much Wikimania costs to the movement?

Andy Mabbett-2
In reply to this post by Itzik - Wikimedia Israel
On 23 August 2015 at 16:04, Itzik - Wikimedia Israel
<[hidden email]> wrote:

> This is not my first email about this issue, but I really think it's really
> important. Wikimania is the highest expense for our movement. From the
> conference production cost, WMF scholarships, chapter scholarships and WMF
> and chapters delegations - amounts that is almost one million dollar, if not
> more.

What metrics are you using to calculate its benefit to the movement?

--
Andy Mabbett
@pigsonthewing
http://pigsonthewing.org.uk

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Re: So how much Wikimania costs to the movement?

Lodewijk
In reply to this post by Pine W
A quick peek suggests that these are the costs for Wikimedia Deutschland, not for the movement. It does not include the travel/accommodation/staff costs of all the chapters that funded themselves (or even where volunteers funded themselves). This should all be included to give a fair picture. 

Best,
Lodewijk

On Sun, Aug 23, 2015 at 7:19 PM, Pine W <[hidden email]> wrote:

Thanks for bringing up the subject of financial accounting for major events. I would just like to note that our colleagues at Wikimedia Deutschland who hosted Wikimedia Conference 2015 published an accounting of that conference's finances just a few months after the conference (https://meta.wikimedia.org/wiki/Wikimedia_Conference_2015/Budget_and_finances). Perhaps other events could use a similar method for budgeting and accounting so that other reports are also produced in a timely manner.

Regards,
Pine

On Aug 23, 2015 8:04 AM, "Itzik - Wikimedia Israel" <[hidden email]> wrote:
This is not my first email about this issue, but I really think it's really important. Wikimania is the highest expense for our movement. From the conference production cost, WMF scholarships, chapter scholarships and WMF and chapters delegations - amounts that is almost one million dollar, if not more.



Wikimania 2012-2013 budgets were been published but still consider as "draft":

If the conference organization leader can be please approve this numbers and remove the draft template - it will be great.

WMCH, Affcom, WMAR and WMDE are welcome to complete their information regarding their delegations and scholarships given by them.

For 2014 - we don't have any data. Not conference budget, not scholarships and not chapters numbers. Edward - your help will be welcome. 
I personally asked my ED to complete the information for WMIL, and I welcome others to do so as well. 

Ellie and the Wikimania committee - there is something we can do in order to take care for this pages to be update yearly? 


Thank you everyone!


Regards,
Itzik Edri
Chairperson, Wikimedia Israel
<a href="tel:%2B972-%280%29-54-5878078" value="+972545878078" target="_blank">+972-(0)-54-5878078 | http://www.wikimedia.org.il
Imagine a world in which every single human being can freely share in the sum of all knowledge. That's our commitment!



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Re: So how much Wikimania costs to the movement?

Stuart Prior-2
Concur with Lodewijk, additionally in terms of number of attendees and the amount of partner organisations and vendors involved, it's an entirely different scale.

Wikimedia Conference is a staffed organisation running a relatively simple event on their home-turf.
Wikimania is a mix of volunteers and the Foundation organising an international event which has changing factors year on year.
Well done for WMDE being so prompt with the accounts, but I'm not sure it's a methodology for budgeting & accounting which accounts for the difference in the time it takes to produce accounts.
More the relative scale of and the resources applied to each event.

Best
Stuart
User:Battleofalma

On Mon, Aug 24, 2015 at 5:15 PM, Lodewijk <[hidden email]> wrote:
A quick peek suggests that these are the costs for Wikimedia Deutschland, not for the movement. It does not include the travel/accommodation/staff costs of all the chapters that funded themselves (or even where volunteers funded themselves). This should all be included to give a fair picture. 

Best,
Lodewijk

On Sun, Aug 23, 2015 at 7:19 PM, Pine W <[hidden email]> wrote:

Thanks for bringing up the subject of financial accounting for major events. I would just like to note that our colleagues at Wikimedia Deutschland who hosted Wikimedia Conference 2015 published an accounting of that conference's finances just a few months after the conference (https://meta.wikimedia.org/wiki/Wikimedia_Conference_2015/Budget_and_finances). Perhaps other events could use a similar method for budgeting and accounting so that other reports are also produced in a timely manner.

Regards,
Pine

On Aug 23, 2015 8:04 AM, "Itzik - Wikimedia Israel" <[hidden email]> wrote:
This is not my first email about this issue, but I really think it's really important. Wikimania is the highest expense for our movement. From the conference production cost, WMF scholarships, chapter scholarships and WMF and chapters delegations - amounts that is almost one million dollar, if not more.



Wikimania 2012-2013 budgets were been published but still consider as "draft":

If the conference organization leader can be please approve this numbers and remove the draft template - it will be great.

WMCH, Affcom, WMAR and WMDE are welcome to complete their information regarding their delegations and scholarships given by them.

For 2014 - we don't have any data. Not conference budget, not scholarships and not chapters numbers. Edward - your help will be welcome. 
I personally asked my ED to complete the information for WMIL, and I welcome others to do so as well. 

Ellie and the Wikimania committee - there is something we can do in order to take care for this pages to be update yearly? 


Thank you everyone!


Regards,
Itzik Edri
Chairperson, Wikimedia Israel
<a href="tel:%2B972-%280%29-54-5878078" value="+972545878078" target="_blank">+972-(0)-54-5878078 | http://www.wikimedia.org.il
Imagine a world in which every single human being can freely share in the sum of all knowledge. That's our commitment!



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Re: So how much Wikimania costs to the movement?

Rich Farmbrough
In reply to this post by Itzik - Wikimedia Israel
First I'm not sure if just under $1m is the net cost, or the expenditure
only - the 2013-14 figures give 143,219 as "Special event expense,
net".  Secondly I very much doubt that it's the "highest expense".

Here's some figures for 2013-14

* Purchase of computer equipment and office furniture   1,591,166
* Depreciation                         2,722,007
* Salaries                           19,979,908
* Internet hosting                     2,529,483
* Travel and conferences                 1,965,854

On 23/08/2015 16:04, Itzik - Wikimedia Israel wrote:
> This is not my first email about this issue, but I really think it's
> really important. Wikimania is the highest expense for our movement.
> From the conference production cost, WMF scholarships, chapter
> scholarships and WMF and chapters delegations - amounts that is almost
> one million dollar, if not more.
>
>


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Re: So how much Wikimania costs to the movement?

Pine W
In reply to this post by Stuart Prior-2

My thinking is that if WMDE can produce an accounting for a major event's expenses to the degree to which they have visibility (this excludes chapter-funded travel costs, and WMF and affiliate staff compensation) in a few months, then at least that level of detail should be expected for Wikimedia accounting within, say, 6 months after the event. Creating a standardized framework for large event expense reporting might be a good step. Given WMDE's success, perhaps WMF could build off of their framework to create a shared framework for public reporting of financial expenses for all major WMF funded events (All-staff and hackathons included).

Pine

On Aug 24, 2015 9:37 AM, "Stuart Prior" <[hidden email]> wrote:
Concur with Lodewijk, additionally in terms of number of attendees and the amount of partner organisations and vendors involved, it's an entirely different scale.

Wikimedia Conference is a staffed organisation running a relatively simple event on their home-turf.
Wikimania is a mix of volunteers and the Foundation organising an international event which has changing factors year on year.
Well done for WMDE being so prompt with the accounts, but I'm not sure it's a methodology for budgeting & accounting which accounts for the difference in the time it takes to produce accounts.
More the relative scale of and the resources applied to each event.

Best
Stuart
User:Battleofalma

On Mon, Aug 24, 2015 at 5:15 PM, Lodewijk <[hidden email]> wrote:
A quick peek suggests that these are the costs for Wikimedia Deutschland, not for the movement. It does not include the travel/accommodation/staff costs of all the chapters that funded themselves (or even where volunteers funded themselves). This should all be included to give a fair picture. 

Best,
Lodewijk

On Sun, Aug 23, 2015 at 7:19 PM, Pine W <[hidden email]> wrote:

Thanks for bringing up the subject of financial accounting for major events. I would just like to note that our colleagues at Wikimedia Deutschland who hosted Wikimedia Conference 2015 published an accounting of that conference's finances just a few months after the conference (https://meta.wikimedia.org/wiki/Wikimedia_Conference_2015/Budget_and_finances). Perhaps other events could use a similar method for budgeting and accounting so that other reports are also produced in a timely manner.

Regards,
Pine

On Aug 23, 2015 8:04 AM, "Itzik - Wikimedia Israel" <[hidden email]> wrote:
This is not my first email about this issue, but I really think it's really important. Wikimania is the highest expense for our movement. From the conference production cost, WMF scholarships, chapter scholarships and WMF and chapters delegations - amounts that is almost one million dollar, if not more.



Wikimania 2012-2013 budgets were been published but still consider as "draft":

If the conference organization leader can be please approve this numbers and remove the draft template - it will be great.

WMCH, Affcom, WMAR and WMDE are welcome to complete their information regarding their delegations and scholarships given by them.

For 2014 - we don't have any data. Not conference budget, not scholarships and not chapters numbers. Edward - your help will be welcome. 
I personally asked my ED to complete the information for WMIL, and I welcome others to do so as well. 

Ellie and the Wikimania committee - there is something we can do in order to take care for this pages to be update yearly? 


Thank you everyone!


Regards,
Itzik Edri
Chairperson, Wikimedia Israel
<a href="tel:%2B972-%280%29-54-5878078" value="+972545878078" target="_blank">+972-(0)-54-5878078 | http://www.wikimedia.org.il
Imagine a world in which every single human being can freely share in the sum of all knowledge. That's our commitment!



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Re: So how much Wikimania costs to the movement?

Pine W

Please excuse the spellchecker being too helpful. *Wikimania* accounting, not Wikimedia accounting.

Pine

On Aug 28, 2015 6:36 AM, "Pine W" <[hidden email]> wrote:

My thinking is that if WMDE can produce an accounting for a major event's expenses to the degree to which they have visibility (this excludes chapter-funded travel costs, and WMF and affiliate staff compensation) in a few months, then at least that level of detail should be expected for Wikimedia accounting within, say, 6 months after the event. Creating a standardized framework for large event expense reporting might be a good step. Given WMDE's success, perhaps WMF could build off of their framework to create a shared framework for public reporting of financial expenses for all major WMF funded events (All-staff and hackathons included).

Pine

On Aug 24, 2015 9:37 AM, "Stuart Prior" <[hidden email]> wrote:
Concur with Lodewijk, additionally in terms of number of attendees and the amount of partner organisations and vendors involved, it's an entirely different scale.

Wikimedia Conference is a staffed organisation running a relatively simple event on their home-turf.
Wikimania is a mix of volunteers and the Foundation organising an international event which has changing factors year on year.
Well done for WMDE being so prompt with the accounts, but I'm not sure it's a methodology for budgeting & accounting which accounts for the difference in the time it takes to produce accounts.
More the relative scale of and the resources applied to each event.

Best
Stuart
User:Battleofalma

On Mon, Aug 24, 2015 at 5:15 PM, Lodewijk <[hidden email]> wrote:
A quick peek suggests that these are the costs for Wikimedia Deutschland, not for the movement. It does not include the travel/accommodation/staff costs of all the chapters that funded themselves (or even where volunteers funded themselves). This should all be included to give a fair picture. 

Best,
Lodewijk

On Sun, Aug 23, 2015 at 7:19 PM, Pine W <[hidden email]> wrote:

Thanks for bringing up the subject of financial accounting for major events. I would just like to note that our colleagues at Wikimedia Deutschland who hosted Wikimedia Conference 2015 published an accounting of that conference's finances just a few months after the conference (https://meta.wikimedia.org/wiki/Wikimedia_Conference_2015/Budget_and_finances). Perhaps other events could use a similar method for budgeting and accounting so that other reports are also produced in a timely manner.

Regards,
Pine

On Aug 23, 2015 8:04 AM, "Itzik - Wikimedia Israel" <[hidden email]> wrote:
This is not my first email about this issue, but I really think it's really important. Wikimania is the highest expense for our movement. From the conference production cost, WMF scholarships, chapter scholarships and WMF and chapters delegations - amounts that is almost one million dollar, if not more.



Wikimania 2012-2013 budgets were been published but still consider as "draft":

If the conference organization leader can be please approve this numbers and remove the draft template - it will be great.

WMCH, Affcom, WMAR and WMDE are welcome to complete their information regarding their delegations and scholarships given by them.

For 2014 - we don't have any data. Not conference budget, not scholarships and not chapters numbers. Edward - your help will be welcome. 
I personally asked my ED to complete the information for WMIL, and I welcome others to do so as well. 

Ellie and the Wikimania committee - there is something we can do in order to take care for this pages to be update yearly? 


Thank you everyone!


Regards,
Itzik Edri
Chairperson, Wikimedia Israel
<a href="tel:%2B972-%280%29-54-5878078" value="+972545878078" target="_blank">+972-(0)-54-5878078 | http://www.wikimedia.org.il
Imagine a world in which every single human being can freely share in the sum of all knowledge. That's our commitment!



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