Wikimania 2008 - Invitation for input and clarification of time-line

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Wikimania 2008 - Invitation for input and clarification of time-line

James Forrester
All,

This is, first and foremost, a (delayed) invitation to all interested
parties to continue to contribute to the discussion on meta at
[[m:Wikimania 2008/Judging criteria]] regarding the exact criteria
that that the Jury ([[m:Wikimania 2008/Jury]]) will be using in their
judgements on which Bid will be selected to host Wikimania 2008. We
would like as many people as possible to make suggestions as to what
they would want from the conference - after all, a large part of it is
for the community. These ideally should be finalised by 30 August, so
this is a priority.

Secondly, I would like to clarify and expand in slightly more detail
the time-line that the Jury will be using, as I have received some
questions as to how the process will work:

Firstly, on Thursday 30 August (3 days' time), any Bids which have
been put up on meta as proper attempts will be accepted for the next
stage; at this point, no new Bids will be accepted. This means that if
you are considering working on a Bid, *start immediately*.

Then, on Sunday 23 September (24 days later), all Bids should be
complete. This includes information on venue & accommodation, budget &
sponsors, proposed dates, and the local team who will work on it (see
[[m:Wikimania 2008/Official requirements for bidding cities]] for some
more information) on this. There will be a public IRC meeting (on the
Freenode network, probably in #wikimania - details to be announced
nearer the time) in which the Jury will discuss things with the Bid
teams and raise initial queries than they have.

From this point on until Friday 5 October (12 days later) the Jury
will ask the Bid teams questions they have about their Bids, on meta
and also via e-mail. During this period we encourage Bid teams to
tweak their submissions in response to concerns and questions, though
teams are not meant to need to make significant changes to the content
of their Bids at this time.

There will be a private meeting of the Jury on 5 October at which
point they will each vote separately on a grid based on the criteria
that will be finalised soon, with discussion and options to change
votes until a Bid has gathered appropriately-strong support. The
result will be announced here by myself or one of my fellow
Moderators.

The exact voting mechanism is currently being discussed and will be
formally announced some time before the meeting for transparency.
Please note that it is not intended to release individual Jury
members' voting records, but general feedback on each criterion for
each Bid (successful or not) will be provided.

Once the 2008 Bid selection is finished, we will be setting up the
2009 Bid selection procedure, so feedback on how this system worked,
and what can be improved, is very welcome. The best place for this is
probably the talk page of the Jury page, [[m:Talk:Wikimania
2008/Jury]].

Yours,
--
James D. Forrester
[hidden email] | [hidden email]
[[Wikipedia:User:Jdforrester|James F.]]

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