[Wikimedia-l] Board meeting minutes

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[Wikimedia-l] Board meeting minutes

Rogol Domedonfors
The Board Handbook [1] specifies a procedure to be followed for publicising
Board meetings.  In particular

    At least two days before the meeting, the Secretary posts a public
summary of the agenda to wikimediaannounce-l
<https://lists.wikimedia.org/mailman/listinfo/wikimediaannounce-l>;

    No more than five weeks after the meeting, the Secretary posts the
approved public minutes and any presentations intended for publication, to
wikimediaannounce-l
<https://lists.wikimedia.org/mailman/listinfo/wikimediaannounce-l>. Public
minutes and the resolutions approving them are available on the WMF wiki at
meetings <https://wikimediafoundation.org/wiki/Meetings> and resolutions
<https://wikimediafoundation.org/wiki/Resolutions>.

It is a matter of concern that these procedures have not been carried out
for recent meetings.  In spite of a discussion [2] with the Vice-Chair on
the subject, the minutes of the meeting on 21 March have still not been
published after seven weeks.  This is the fourth consecutive meeting for
which the minutes have not been posted within the time specified in the
Handbook.  I have requested the Chair and the Vice-Chair to publish these
minutes within the time specified, and the Chair has seen fit to ignore my
request.

I can see no reason for this failure.  We know that the Board is busy, but
it is a legal requirement that the minutes be drawn up and discussed, so
that publication is or should be a matter of very little effort, and a part
of normal operating procedure for the Board's administrative support.  I
suggest that this is the very time at which the Board should be taking
extra pains to engage with the Community, and involve them in its planning
and other activities.  Instead, we have what appears to be a conscious and
deliberate snub.

I call on the Board to rectify this situation as a matter of urgency.

Rogol Domedonfors

[1] https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_Handbook
[2]
https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_noticeboard#Meetings_in_February_and_March_2016
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Re: [Wikimedia-l] Board meeting minutes

Dariusz Jemielniak-3
On Tue, May 10, 2016 at 5:10 PM, Rogol Domedonfors <[hidden email]>
wrote:

> I can see no reason for this failure.  We know that the Board is busy, but
> it is a legal requirement that the minutes be drawn up and discussed, so
> that publication is or should be a matter of very little effort, and a part
> of normal operating procedure for the Board's administrative support.  I
> suggest that this is the very time at which the Board should be taking
> extra pains to engage with the Community, and involve them in its planning
> and other activities.  Instead, we have what appears to be a conscious and
> deliberate snub.


The issue of minutes is already scheduled to be discussed as an item
proposed as one of the governance improvements. I realize how deeply ironic
it sounds, since you can't know that, because the agenda is not published
significantly ahead of time, but just FYI (and to immediately address your
valid concern).

dj
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Re: [Wikimedia-l] Board meeting minutes

Rogol Domedonfors
In reply to this post by Rogol Domedonfors
I note that the minutes I requested in my posting yesterday were published
two hours later [1] althought not linked from
https://wikimediafoundation.org/wiki/Meetings as one would expect, not were
they announced on the mailing list.  While I am glad that this has finally
happened, it is deplorable that it should require persistent public
complaints to make such a simple and easy thing happen when it should have
been entirely routine -- the situation is still quite unsatisfactory and I
look forward to receiving a clear explanation from the people responsible.

I note that the issue of minutes will "be discussed as an item proposed as
one of the governance improvements".  I hope that this discussion will lead
to action, which is what has been conspicuously lacking.  Is the Community
involved in these proposals for governance improvement?

Rogol

[1] https://wikimediafoundation.org/wiki/Minutes/2016-03
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Re: [Wikimedia-l] Board meeting minutes

Brill Lyle
Also, a request:

Please add:
- User names (i.e., {{User0|BrillLyle}}
- Links to relevant topics of conversation (i.e., Code of Conduct and
Confidentiality Agreement) and events (i.e., WikiCite 2016)

The March meeting minutes are making me itchy -- I want to add these
links....

Here at WM NYC we list user names with talk pages and links to relevant
topics and events at WM NYC Board and chapter meetings. It seems to be more
convenient for folks and is aligned with the desire for good will
transparency. Plus the user names won't change significantly so I often
have them in hidden text, then adjust for actual attendees.

But then some might consider me an over wikilinker, probably. :-)

- Erika
Also enjoy alphabetical order....


*Erika Herzog*
Wikipedia *User:BrillLyle* <https://en.wikipedia.org/wiki/User:BrillLyle>
Secretary, Wikimedia NYC
<https://en.wikipedia.org/wiki/Wikipedia:Meetup/NYC>

On Wed, May 11, 2016 at 2:34 AM, Rogol Domedonfors <[hidden email]>
wrote:

> I note that the minutes I requested in my posting yesterday were published
> two hours later [1] althought not linked from
> https://wikimediafoundation.org/wiki/Meetings as one would expect, not
> were
> they announced on the mailing list.  While I am glad that this has finally
> happened, it is deplorable that it should require persistent public
> complaints to make such a simple and easy thing happen when it should have
> been entirely routine -- the situation is still quite unsatisfactory and I
> look forward to receiving a clear explanation from the people responsible.
>
> I note that the issue of minutes will "be discussed as an item proposed as
> one of the governance improvements".  I hope that this discussion will lead
> to action, which is what has been conspicuously lacking.  Is the Community
> involved in these proposals for governance improvement?
>
> Rogol
>
> [1] https://wikimediafoundation.org/wiki/Minutes/2016-03
>
>
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Re: [Wikimedia-l] Board meeting minutes

Richard Ames
Also please consider adding times to the minutes.

The meeting opening time was there.... it would be useful to know the
times when people join and leave the meeting, when the meeting goes
into 'executive session' and when the meeting closes.

Regards, Richard.


On Thu, May 12, 2016 at 5:37 AM, Brill Lyle <[hidden email]> wrote:
> Also, a request:
>
> Please add:
<cut>

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